REGES-ONLINE – The new digital system for employee record-keeping

REGES-ONLINE – The new digital system for employee records: What you need to know

Starting in April 2025, an important step toward complete digitization of labor relations is the official implementation of REGES-ONLINE, the new computer system that replaces the current REVISAL platform.

Adopted by Government Decision no. 295/2025, this change responds to the need for efficiency and transparency in managing labor relations, both for employers and for employees.

We learn more details from Roxana Șerban, Senior HR & Payroll Specialist at Geseidl Consulting Group, who explains the main changes and the necessary steps to adapt to the new system.

✅ What’s new in REGES-ONLINE?

• Secure web platform – No need for locally installed applications; all operations are done online.
• Direct access for employees – Any employee can check their data from the individual labor contract and can receive notifications whenever changes are made in the system.
• Interoperability with other databases – The system communicates efficiently with other public institutions, reducing bureaucracy and processing time.
• Real-time update of labor relations – Employers are required to register contractual elements as soon as changes occur.
• Elimination of unnecessary trips to the Labor Inspectorate – Information is available online, including those regarding work experience, which can be downloaded directly from the platform.

🔄 What’s next?

Employers have a deadline of 6 months, starting from April 1, 2025, to comply with the requirements of the new system. The Ministry of Labor will regulate, by order, the procedure for access, completion, and querying of data within 30 days from the publication of the decision in the Official Gazette.

🛠️ How can you prepare?

For an efficient transition, we recommend:

• Reviewing and updating all individual labor contracts;
• Establishing internal responsibilities regarding the management of REGES-ONLINE;
• Training HR department staff on using the new platform;
• Checking internal flows to ensure real-time data transmission.

The team at Geseidl Consulting Group remains by your side throughout this adaptation process, providing you with the necessary tools and consulting for the correct implementation of the new regulations. Digitalization is not just a step forward, but also an opportunity to build more transparent and efficient labor relations.

📩 For personalized support, write to us at office@geseidl.ro.