The balance - mandatory monthly

Florentina Bărbuceanu, consultant at Geseidl Consulting Group, provides us with more information regarding the accounting changes brought by Emergency Ordinance no. 138/2024.

Among these, one of the most important concerns the obligation to prepare a monthly trial balance for all entities that keep accounting in double-entry. This measure has a direct impact on current accounting activities and joins the efforts for digitization and fiscal transparency promoted by the central authorities.

 Starting from January 1, 2025, all entities that manage their accounting in double-entry have a legal obligation to prepare the monthly trial balance, according to Emergency Ordinance no. 138/2024. This legislative change has significant implications for the accounting activities of companies and public institutions.

What does the new regulation provide?

According to the amendments brought to the Accounting Law no. 82/1991 by OUG no. 138/2024, entities applying double-entry accounting are required to prepare the trial balance at the end of each calendar month, at the latest by the 15th of the following month.

This balance must faithfully reflect the situation of the accounting accounts at the end of the completed month and be available for internal or external checks.

Who is subject to this obligation?

The new rule applies to all entities that manage their accounting in double-entry, including:

• Commercial companies (LLC, joint-stock companies, etc.);
• Associations and foundations;
• Public institutions and other entities with legal personality.

It is important to note that the obligation does not apply to sole proprietorships or micro-enterprises that keep accounting in single-entry.

Why is the monthly balance important?

This legal requirement comes with real benefits for the internal organization of companies:

• Increases the accuracy of accounting data;
• Provides a solid foundation for preparing monthly tax declarations (e.g., D406, SAF-T);
• Allows for the quick identification and correction of errors;
• Contributes to the streamlining of ANAF checks and financial audits.

What risks does not preparing the document imply?

According to the current legislation, the failure to prepare the monthly balance can lead to:

• Administrative fines;
• Additional requests during tax audits;
• Delays in preparing monthly and quarterly declarations.

Recommendations from Geseidl

To easily comply with this legal obligation, your team is recommended to:

1. Establish a clear internal calendar – set the date of 10-12 of the month for final verifications;
2. Use updated accounting software that allows for automatic extraction of the balance;
3. Monthly digital archiving of the balance in a secure folder, accessible when needed;
4. Align the accounting team with the new deadlines and responsibilities.

The obligation to prepare the monthly trial balance is not just a legislative step, but an invitation to professionalism, financial discipline, and tax prevention.

Geseidl Consulting Group is here to assist you in implementing the new requirements with efficiency, clarity, and practical support.